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There are many reasons why you may need to relocate your business. Maybe you have expanded and need a bigger office space for your company. Perhaps you want to move your shop to a more noticeable location. Maybe you need somewhere more practical to work to boost the morale of your employees. Whatever the reason for your relocation, moving a business is not an easy task. It is inconvenient, causing loss of work time and disruption to your usual services. You need a commercial move that is quick and seamless, so that you can continue running your business as soon as possible.
Here at 5 Movers Quotes we have all the information and advice you need when you need to move your business from one place to another. We can even help you find the perfect professional moving company to help your relocation go as smoothly as possible.
How to plan your Commercial Move
The most important aspect when it comes to commercial moving is planning your move carefully. This will mean that the whole operation will happen efficiently, with each party knowing their allocated jobs. The first thing you need is a vision. Provided you already know your moving destination, start imagining how you want your new office or business space to look. It is a great idea to visit the location, if practical, in order to map out in your mind (or even better, on paper) how you want the space to work and where you want things to go.
Before you move you should make a careful list of everything that needs to be moved, from furniture to paper work. You may be making some replacements of old, tired furniture as part of the move. You should therefore make a note of anything you do not need to be moved, and organise for their disposal or recycling beforehand. Moving pieces of furniture you will be getting rid of is a waste of time and money.
You should also notify your workforce of the move well in advance. This means you can get valuable input from your employees as to how you can make improvements to your business through your move and new ideas you can implement at the other end. You can also get practical advice on the move and allocate certain jobs to your workers so that they can help you manage aspects of the move. Delegating roles in the overseeing of the move will ease the stress on your part. Plan out your move along with your team so that they are all clear with the way it will work. A professional moving company will also be able to help you plan your move effectively. They will have a lot of previous experience of similar removal projects. Sharing the workload between your team and theirs will mean the whole moving process can happen quickly and smoothly.
Realistic Timeframes and Budgets for Shop Relocation in the UK
You should first put a realistic timeframe for your move. This will allow you to monitor the progress of your move and keep track of the cost as you go along. Be aware that all the practicalities that come with a large scale office move may take up to three months to implement. It is helpful to set a deadline by which you want everything to have been completed, and divide up your time into realistic milestones. To save time there are certain items, such as archived paperwork, that can be packed up ahead of time. If you have items not going with you on the move, choose someone to take care of selling, recycling or disposing of them before the main move.
When budgeting for your move there are two main costs involved. The first is the direct cost. This is easier to calculate. It includes the costs of your moving team and other services involved in the moving process. The second is the indirect costs. This is the money that your business would usually be making during the time period, but that will be lost due to the moving process. The disruption in work will undoubtedly cost your company money, and it is important to take this into account. In order to minimise losses, it is vital that you complete your move as quickly as possible.
One way to make your move as fast as possible is to hire a professional company that offers you a full package of services, including packing, cleaning, design, furniture moving, transportation and anything else you need. While you could outsource tasks to different companies, it is much easier to entrust everything to one removal team, and will almost certainly prove cheaper. It is also safer to arrange a flat rate with your movers if possible, rather than an hourly one. You never know what will go wrong on the day and how long the process will actually take.
Informing your Customers about your Business Move
Once you have informed your employees and utility providers about your commercial move, the next people who need to know are your customers. They need to know where to find you and how to contact you after your move. Here are some ways you can inform your customer base:
- Change your stationary. You will need to allow time in advance of your move to reprint any stationary and office supplies to reflect your new address.
- Notify your suppliers. All extra parties involved in the running of your business need to be notified of your move.
- Update online listings. All the online directories in which your company features will need to be updated. These might include Yell or Google+. Use any social media accounts your business has to notify customers of the change. This is a quick and easy way to get the message out effectively.
How to Choose a Removal Company in the UK
Choosing a good moving company to help you is incredibly important. But where do you start? What are the top priorities to consider when comparing removal companies? You may have a handful of reasonable quotes. So which company do you choose?
The first thing to do is carefully researched each company. Check online for reviews from previous customers which will paint a reliable picture of their reputation. Of course, no company will have all perfect reviews, but if there is a negative pattern forming then it should probably set off alarm bells in your mind. Secondly, make sure the company can offer you all the services you require. If you need help with packing, pick a company that offers this service. If you will be transporting delicate electronic goods such as computers or sound systems then be sure to enquire about this and check that your company has the required packing materials. If you are undertaking an international business move, you will need a company that can take care of relevant documentation and other specialist skills needed for this kind of move.
You also need to check that the company has the right insurance cover for all the assets they are transporting on your behalf. This protects you against any damage that could occur during the moving process. Usually, basic insurance will not be enough to cover everything, particularly when you have specialist equipment that is very valuable. It is imperative that you discuss this in detail with the company you are considering hiring.
Another good indication of a company’s reliability is the quality of communication. A good company will allocate you a representative from the company that you can contact with any questions about the moving process. It is vital that you can work well together with this person. While this is not necessarily a long term partnership, you will be required to work closely in a stressful environment. The staff should be able to put your mind at ease and make the whole moving experience much less stressful for you and your employees.
Your Commercial Move: Complete or Customized Service?
A professional moving company can offer you many different services. These include:
- Packing and unpacking the goods
- Loading and unloading with specialist equipment
- Transportation, including provision of vehicles and drivers
- Storage of goods
- Plumbing, electrical and other basic utility services
- Cleaning and disposal of rubbish
You will need to decide which services you need as part of your commercial move. While relying on professional services takes the workload off you, doing some of the labour yourself will mean lower costs. It may be that you can delegate some of the jobs to your own team at the company, such as packing and cleaning. It is advisable that you leave shifting heavy furniture to professionals, as it could cause injury or damage to property otherwise.
You can either entrust the entire project to one company, or split the work between companies. In terms of convenience, we would highly recommend that you purchase one complete package from a company that can provide all your services. This means you will only be dealing with one team and is likely to take less time to carry out the move as all parties are working together. If you are outsourcing any of the jobs, you may choose major elements like plumbing, wiring or storage. Local companies that specialise in these areas may be able to give you most competitive prices for the job.
Need Storage during your Office or Business Move?
Do you need storage services during your commercial moving process? Our partners have the knowledge and facilities to provide this for you. You may need to store items before the move or during the process if there is a delay or something goes wrong. Companies that provide storage services can transport handle and store even the most delicate goods, as well as specialist equipment such as vehicles and machinery.
Your company’s belongings will be stored safely and in a methodical manner so that they can be easily and efficiently unpacked and moved on when the time comes. If you know in advance that you will require storage, a company will be able to include this cost in their initial quotation.
Cities covered by our Network of Moving Partners
Here at 5 Movers Quotes UK we operate in many major cities in the UK. From Fife to Bristol, Belfast to London, and many more in between, we can help you plan your move. We partner with professional movers that specialise in long and short distance moves. Even if you are moving your company overseas, we have the right moving team to help you do so.
5 Movers Quotes UK can help
With careful planning and consideration, moving a business can go more smoothly than you would think. The preparation is certainly worthwhile and will pay off on the day when everyone knows what they are responsible for and can carry out every operation efficiently. Here at 5 Movers Quotes UK we aim to make your commercial moving experience as stress free as possible. We can help you find the best professional moving companies suited to a move of your scale and type.
Taking a load of effort on your plate, we tackle all the difficulties of shopping around and locating the most competitive quotes available. This is all taken care of through a single form you can fill in giving us basic details about your commercial move. It only takes most people a few moments to fill out the form, and then you are free to make all your other arrangements while we handpicked professional movers bid on your project. They will then contact you directly and let you know how much your move will cost you should you hire them. The ball is then completely in your court, with no obligation. You can communicate with the moving companies and choose the best option for you.
So try 5 Movers Quotes UK today for your business move. We wish you the best of luck with your company in your exciting new destination.